Members Present:
Geoff Snyder, Drain Commissioner, Commissioners Phil Duckham, Cliff Herl, Steve Shotwell, (BOC, Chairman) and Public Representative Ken Elenbaas

Member’s Absent / Excused:
None

Others Present:
Randy Treacher/Acting Administrator/Controller, Jim Glen/Veolia Water\ Project Manager, Gerard Cyrocki/ Financial Director, J.    Rochefort/Treasurer, Earl Poleski, Commissioner/Vice Chairman, S. Fitzpatrick/Executive Secretary

Meeting Convened: 8:00 a.m.
Meeting Adjourned: 10:02 a.m.

Public Comment:
None

MINUTES
A. Approval of Minutes
MOTION: Moved by Commissioner Duckham supported by Commissioner Herl to approve minutes of the regular meeting held on November 26, 2007.
MOTION PASSED -- UNANIMOUSLY

SPECIAL ITEMS:
A. Approval of 2008 Schedule of BPW meetings
MOTION: Moved by Commissioner Herl supported by Commissioner Duckham to approve 2008 schedule for Regular BPW meetings.
MOTION PASSED -- UNANIMOUSLY

B. Delinquent Tax Fund – Previous arrangement was interest free
1. Proposal of charging interest going forward in 2008, charging 4.5%-- (Amortization schedule reviewed)
- Discussion and review of 4.5% interest rate.
- How it was 4.5% determined?
- Conveyed by Commissioner Poleski, “ it is appropriate business to request interest to be paid on borrowed money”.
- Full Board requested item added to agenda for BPW review.
- It was reported both Fair and Parks County Boards are also paying rate 4.5% interest on borrowed money.

1st MOTION: Moved by Commissioner Herl to request RRF pay interest charge of 4.5% on delinquent tax fund.

MOTION:  (First Motion died for lack of support)

2nd MOTION: Moved by Commissioner Herl supported by Public Member, Ken Elenbaas to request RRF pay interest charge of 4.5% on delinquent tax fund 2008- 2013, until loan is paid off.  Item will be sent to Full Board for their review and approval.
MOTION PASSED – UNANIMOUSLY

C. Liberty Environmentalist, Inc.
Director Treacher reviewed recent meeting he attended with Chairman Shotwell, and Mr. Dunigan of Liberty Environmentalist, Inc.

Questions directed in letter from Liberty Environmentalists, Inc.  were reviewed and discussed.

Director Treacher will address a letter at his earliest opportunity to advise Liberty of recent meeting held with BPW Board; questions were reviewed and have discussed the letter.

His letter will advise Liberty the Solid Waste Plan will be reviewed for possible update.

Board requested Director to take measures to proceed with review of Solid Waste Plan.

A Committee will be appointed to begin research, financial analysis, and tipping fees.  They are all valid issues for community.

Question as how to determine financing of investigating company, i.e. Rehmann Robson, ARI.

The firm chosen to do investigation will furnish quote on costs, time table etc., before beginning the investigation.
Include specific instructions what investigation should include.
Direct the firm to report and review with Board how fee will be spent.

Review Solid Waste Plan, Flow Control
Look at capital investment
Litigations
Recycling and Environmental concerns

If Solid Waste plan is amended ….can it or should the plan be opened up to others in County for bids to handle Type II Landfill?

Director will contact ARI for assistance with alternatives costs, consultants to contact, and projections, determine costs to operate, etc. beyond 2013 when bonds are paid.

A time table/schedule will be established to follow plan for future plans.

Will the State become involved with possible changes for RRF?

Discussion involved environmental, air, water, etc., what are the issues with each?

Flow Control Ordinance will be reviewed for possible changes and updates.

Should County’s Flow Control be reviewed every 5 years for updates, etc?

Conveyed by Board, Jackson County will look at this Board, as to how to proceed with the future of RRF and Flow Control Ordinance.

MOTION: Moved by Commissioner Shotwell supported by Commissioner Herl, directing the BPW Director to come back to the February BPW meeting with recommendations and time table as to how to proceed with plans for review of Jackson County Flow Control.
MOTION PASSED -- UNANIMOUSLY

MOTION: Moved by Commissioner Shotwell supported by Commissioner Duckham to accept the correspondence.
MOTION PASSED -- UNANIMOUSLY

D. Leoni Township – Financing for Leoni Waste Water Treatment Plant. 
Chairman Geoff Snyder/Drain Commissioner updated Board.

Leoni has agreed to look to State for financing as they have received grade type A for future financing through State revolving fund.

E. ARI  2007 Annual Inspection
MOTION: Moved by Commissioner Herl, supported by Public Member, Ken Elenbaas to receive the ARI 2007 Annual report.
MOTION PASSED -- UNANIMOUSLY

Capital Improvements Projects:
Geoff Snyder reviewed and updated the Board on progress of Rives Township project.

Motion from meeting held in December by Township was received and will proceed with rural development.

Waiting on construction permit from DEQ.

Chairman is ready to start bidding process.

Bonds will be signed by Board.

Resource Recovery Facility Activity Reports – October
A. Monthly Activity Reports:
Veolia Water\ Project Manager, Jim Glen reviewed November and December reports for RRF with Board members.

Jim conveyed to Board that Boiler 1 tripped off line due to a rupture of a roof tube.  He explained to Board it is first time that he can ever recall it happening.  After further inspections, new issues were discovered and   corrected to prevent future problems.

Annual Report will be brought to the next meeting for review by Board.

MOTION: Motion by, Commissioner Duckham and supported by Public Member, Ken Elenbaas to receive the November and December 2007 Activity reports as reviewed.
MOTION PASSED -- UNANIMOUSLY

B. ARI Operations Report:
The ARI operations performance reports for months of November and     December were reviewed and discussed by Board members.

MOTION: Motion by, Commissioner Duckham and supported by Public Member, Ken Elenbaas receive ARI Operations reports as reviewed for months of November and December 2007.
MOTION PASSED -- UNANIMOUSLY

C. Outstanding Invoices Report
The report for January outstanding invoices was reviewed and discussed by Finance Director, Gerard Cyrocki with members of the Board. Questions were raised if there are funds to furnish payment of invoices. Gerard reported invoices are being paid as funds
allow.

Resource Recovery Facility Business Items:
NONE

Unfinished Business:
NONE

New Business:
A. Ordinance Violations
Director Treacher reviewed with Board that he has received reports that some waste haulers are disposing of trash in violation of the County of Jackson Solid Waste Ordinance. The County has not actively enforced the ordinance in the past as the County depended on voluntary compliance.

County has discovered and documented violations because of a hired investigator.

- Discussion and issues were reviewed by Board.
- It was expressed not fair to businesses who abide by the law.
- Enforcement of Flow Control was discussed.
- Who should enforce and how?
- Request item as agenda item for February meeting.

MOTION: Motion by Commissioner Shotwell supported by Commissioner Herl to direct the BPW Director to meet with appropriate officials of Jackson County to request cooperation in enforcement of Flow Control.  Item will be also directed to Full Board.

Roll Call vote:
Commissioner Duckham Abstain
All Yeas received from board with Commissioner Duckham abstaining from vote.
Motion carries

MOTION PASSED – UNANIMOUSLY

B. Election of Officers
Chairman Geoff Snyder/Drain Commissioner requested election of officers for 2008 calendar Year.

MOTION: Motion by Commissioner Shotwell to concur with current officers. Motion Supported by Commissioner Herl.
MOTION PASSED – UNANIMOUSLY

Consideration & Allowance of 2007 Claims:
a. Committee Claims -- November 2007 / $ 430,381.34

b. Committee Claims -- December 2007 / $ 701,560.85

MOTION:  Motion made by Commissioner Herl supported by Commissioner Duckham to approve payment of claims of $430,381.34 for month of November and $701,560.85 for December.
MOTION PASSED – UNANIMOUSLY

Adjournment:
The meeting adjourned at 10:02 AM subject to the call of Chairman Snyder.

Next Scheduled Meeting:
The next regular scheduled Board of Public Works meeting will be held at 8:00 AM in the 6th Floor Conference Room located at the Jackson County Tower Building, 120 W. Michigan Avenue.

NEXT MEETING: MONDAY ---- February 25, 2008

  Jackson County • 120 West Michigan, Jackson, MI 49201