Members Present:
Geoffrey Snyder, Chairman, Phil Duckham, Cliff Herl, Ken Elenbaas

Member’s Absent / Excused:
James E. Shotwell, Jr.

Others Present:
Randy Treacher, Adam Brown, Jim Glen, Sue Schweizer, Karen Coffman, Earl Poleski, Holly Klaft, Dave Dunigan, Joe Dunigan, Pat Dunigan, Kurt Parker

Meeting Convened: 8:03 a.m.
Meeting Adjourned: 8:37 a.m.

Public Comment:
None

MINUTES
A. Approval of the 9/28/09 Board of Public Works meeting minutes.

MOTION: Moved by Elenbaas, supported by Herl to approve and receive the minutes from the 9/28/09 Board of Public Works regular meeting.
MOTION PASSED -- UNANIMOUSLY

SPECIAL ITEMS:
None.

Capital Improvements Projects
Geoff Snyder reported that the Rives and Parma projects are winding down. They are substantially completed and are ahead of schedule.

Resource Recovery Facility Activity Reports
A. RRF Monthly Report --- September 2009
Jim Glen stated that overall it had been a good month. There is a correction to the memo page of the report. Tons of MSW to the Landfill should be 1,615.50, and Tons of MSW to the Pit should be 5,365.49

B. ARI/Operations Report – September 2009
The ARI report was reviewed by the Committee.

MOTION: Moved by Elenbaas, supported by Herl to receive the September ARI report.
MOTION PASSED – UNANIMOUSLY

C. October 26, 2009 Balance Sheet
Randy summarized the report.

MOTION: Moved by Herl, supported by Elenbaas to receive the 10-26-09 Balance Sheet report.
MOTION PASSED – UNANIMOUSLY

Item D was added to the agenda

MOTION: Moved by Herl, supported by Elenbaas to receive the ARI 2009 Annual Inspection Report.
MOTION PASSED – UNANIMOUSLY

D. ARI 2009 Annual Inspection Report
The report was handed out at the meeting. The report is on operations, not budget. In order to give the Committee time to review the report, it was agreed to place it on the agenda at the next meeting.

Resource Recovery Facility Business Items
None.

Unfinished Business:
None.

New Business:
A. 2010 Budget
1. 2010 Budget – Veolia Water North America Operating Services
2. 2010 Enterprise Fund Budget
3. 2010 Capital Budget – Jackson County Resource Recovery Facility (RRF)

MOTION: Moved by Elenbaas, supported by Herl to approve the 2010 Budget – Veolia Water North America Operating Services, the 2010 Enterprise Fund Budget, and the 2010 Capital Budget – Jackson County RRF.
MOTION PASSED – UNANIMOUSLY

B. Jackson County Resource Recovery Facility 2010 Tipping Fees
MOTION: Moved by Herl, supported by Duckham to approve the Jackson County Resource Recovery Facility 2010 Tipping Fees.
MOTION PASSED – UNANIMOUSLY

C. Request from Liberty Environmentalists, Inc.
Representatives from Liberty Environmentalists, Inc. were present and allowed to address the Committee on this item. They explained their Remedial Action Plan (RAP) for On-Site Groundwater. The plan already exists, but this formalizes it as the DEQ has finally approved it.

Legal counsel for Liberty Environmentalists, Inc. also requested an answer to their letter regarding disposal of certain materials at the Liberty Environmentalists Landfill. DPW Director, Randy Treacher, responded that they were waiting on another letter from Liberty in response to discussions with Chris Johnson, legal counsel to the BPW, and Liberty’s legal counsel.

MOTION: Moved by Duckham, supported by Herl to approve the Liberty Environmentalists, Inc. Remedial Action Plan (RAP) for On-Site Groundwater.
MOTION PASSED – UNANIMOUSLY

Consideration & Allowance of Claims
MOTION: Moved by Duckham, supported by Herl to approve the September claims in the amount of $674,118.59.
MOTION PASSED – UNANIMOUSLY

Note:  Invoices were up-to-date.

Committee Member Comments
Duckham apologized for being late, but wanted to comment on an item that was handled prior to his arrival. He noted that the budget included the purchase of a new dump truck and asked if it would be feasible to utilize another source to do the work. Discussion resulted and the need for owning the dump truck was explained. The vehicle is used daily at various times of the day, and it would be impracticable to contract this out.

Adjournment:
Subject to the call of Chairman Geoff Snyder/Drain Commissioner, the October 26, 2009 regular Board of Public Works meeting adjourned at 8:37 AM.

Next Scheduled Meeting:
The Board of Public Works meeting will be held in the 6th Floor Conference Room located at the Jackson County Tower Building, 120 W. Michigan Avenue:

NEXT MEETING: MONDAY ---- December 21, 2009

  Jackson County • 120 West Michigan, Jackson, MI 49201