Members Present:
Geoff Snyder, Drain Commissioner, Commissioners Phil Duckham, Cliff Herl, Steve Shotwell, (BOC/Chairman) and Public Representative Ken Elenbaas
Member’s Absent / Excused:
None
Others Present:
Randy Treacher/Administrator/Controller, Director of BPW, Jim Glen/Veolia Water/Project Manager, Gerard Cyrocki /Financial Director, Janet Rochefort, Treasurer, Earl Poleski, Commissioner, Sandy Fitzpatrick/Executive Secretary
Meeting Convened: 8:00 a.m.
Meeting Adjourned: 9:04 a.m.
Public Comment:
None
MINUTES
A. Adoption of minutes for Board of Public Works meeting held September 22, 2008
MOTION: Moved by Commissioner Duckham, supported by Commissioner, Cliff Herl to approve minutes of regular BPW meeting held Monday, September 22, 2008.
MOTION PASSED -- UNANIMOUSLY
SPECIAL ITEMS:
A. Approval of BPW schedule
MOTION: Moved by Commissioner Duckham, supported by Commissioner, Cliff Herl to approve 2009 BPW schedule.
MOTION PASSED – UNANIMOUSLY
B. YTD 2008 Veolia Water North America 3rd Quarter Budget Report
Briefuly reviewed by Jim Glen.
Capital Improvements Projects
Geoff Snyder - Drain Commissioner / Oral Report
A. Update of Township information:
• Parma – Mead Bros. awarded project as low bidder.
• Rives -- Rothenburger awarded project as low bidder.
• Pleasant Lake as begun soliciting proposals.
Resource Recovery Facility Activity Reports
A. RRF Monthly Report---SEPTEMBER
1. September Activity Reports reviewed by Jim Glen.
• Revised steam bill distributed and reviewed.
• Report reviewed with Board.
• Reported ARI will perform inspection of plant 1st week of November.
• Ken Elenbaas requested to be informed of the day of inspection will be planned. He plans to join Jim Osborn of ARI for inspection.
• Additional flow control issues have been forwarded to Sheriff.
Jim reported he has had no reply from the Sheriff.
MOTION: Moved by Public Member, Ken Elenbaas and supported by Commissioner Duckham to receive RRF Activity report for September.
MOTION PASSED – UNANIMOUSLY
B. ARI Operations Reports ---SEPTEMBER
1. ARI September reports reviewed and discussed.
MOTION:
Moved by Commissioner Herl and supported by Public Member, Ken Elenbaas to receive ARI report for September.
MOTION PASSED – UNANIMOUSLY
Resource Recovery Facility Business Items
NONE
Unfinished Business:
A. AD HOC COMMITTEE – RRF Report
• Randy Treacher, BPW/Director distributed and reviewed copies of a letter in draft form he wrote he addressed to Board of Commissioners.
• Discussed by members -- Board agreed with Director’s decisions as stated in letter.
Send item to Study Session for review.
Request BOC to establish an Ad Hoc Committee to investigate future of RRF.
Final decision will be made by BOC.
• BPW Ad Committee will include recommendations.
Public Member, Ken Elenbaas volunteered to address the BOC by composing a memorandum and summarizing findings and recommendations from BPW/RRF Ad Hoc committee.
• Board should look at rate reduction schedule.
Request to pursue reviewing rates annually by the BPW Board.
MOTION: Moved by Commissioner Shotwell and supported by Commissioner Duckham to send letter to Board requesting an Ad Hoc Committee to be established to investigate future of the RRF, and include sending the findings to Liberty for their review.
MOTION PASSED – UNANIMOUSLY
REVISED MOTION: (Revised motion at 11/24 meeting)
Moved by Commissioner Shotwell and supported by Commissioner Duckham to send findings from the BPW AD HOC committee along with a letter to the Board of Commissioners requesting an Ad Hoc Committee be established to investigate future of the RRF. Furthermore the Board should include sending their findings to Liberty Environmentalists as well, for their review.
MOTION PASSED – UNANIMOUSLY
B. Response to Liberty Environmentalists, Inc. --
• Board discussed and agreed to forward results of BOC Ad Hoc Committee to Liberty Environmentalists.
C. Update on Waste Management – Flow Control Issue
• Director/Treacher, updated the Board on the Flow Control issue.
• He has been working with lawyers to revise ordinance and review contract with Waste Management.
Lawyer contacted Randy Treacher and reported he has not completed his opinion.
• Board stated they will wait for decisions by lawyer.
Discussed that DEQ has changed the differences in type 3 waste is now 2 type waste.
Agreed there is a lot at stake for customers and both landfills (Waste Management, Liberty Environmentalists, Inc.)
New Business:
Jim Glen reviewed with Board members a letter he had received from Consumers Energy.
• Board directed BPW Director to handle communications with Consumers Energy.
• Letter was given to Director.
MOTION: Moved by Commissioner Shotwell and supported by Commissioner Duckham to request BPW Director, Randy Treacher to respond to the letter and will agree with his decision on how to handle correspondence
MOTION PASSED – UNANIMOUSLY
Consideration & Allowance of September 2008 Claims
A. Committee Claims -- September / $ 421,681.18
MOTION: Moved by Commissioner Duckham, supported by Commissioner Herl to approve payment of claims for month of September in the amount of $421,681.18.
MOTION PASSED – UNANIMOUSLY
Adjournment:
Subject to the call of the Chairman, the BPW meeting adjourned at 9:04 AM.
Next Scheduled Meeting:
The next regular scheduled Board of Public Works meeting will be held in the
6th Floor Conference Room located at the Jackson County Tower Building,
120 W. Michigan Avenue.
NEXT MEETING: MONDAY ---- November 24, 2008
