Members Present:
Geoff Snyder, Drain Commissioner, Commissioners Phil Duckham, Cliff Herl, Steve Shotwell, (BOC/Chairman) and Public Representative Ken Elenbaas

Member’s Absent / Excused:
None

Others Present:
Randy Treacher/Administrator/Controller- Director of BPW, Adam Brown, Deputy Administrator, Jim Glen/Veolia Water/Project Manager, Janet Rochefort, Treasurer, Karen Coffman, Treasurer Elect, BOC/Vice-Chair/Commissioner, Earl Poleski Sandy Fitzpatrick/Executive Secretary

Meeting Convened: 8:00 a.m.
Meeting Adjourned: 8:30 a.m.

Public Comment:
None

MINUTES
A. Adoption of minutes for Board of Public Works meeting held November 24, 2008.

MOTION: Moved by Commissioner Duckham and supported by Public Member, Ken Elenbaas to approve minutes with corrections as requested.
MOTION PASSED -- UNANIMOUSLY

SPECIAL ITEMS:
None

Capital Improvements Projects
Geoff Snyder  - Drain Commissioner / Oral Report

A. Rives Project
i. Chairman Snyder reported to the Board, the Rives project will be on hold during the winter months.

Resource Recovery Facility Activity Reports
A. RRF Monthly Report --- November
Activity Reports reviewed by Jim Glen.
• Boiler availability:

• Unit #1 – 100%
• Unit #2 – 97%
• Combined: 98.5%

• Steam to Prison: 100%
• Generator: 100%

MOTION: Moved by Commissioner Duckham and supported by Commissioner Herl motioned to receive the November Resource Recovery Facility Activity Reports. MOTION PASSED – UNANIMOUSLY

B. ARI Operations Reports --- NOVEMBER
1. ARI reports were reviewed and discussed.

MOTION: Moved by Commissioner Herl and supported by Public Member, Ken Elenbaas motioned to receive the November ARI Operations Report. MOTION PASSED – UNANIMOUSLY

Resource Recovery Facility Business Items
NONE  

Unfinished Business:
NONE

New Business:
A. Questions raised:
• Are there any loans taken out of RRF?

• Gerard Cyrocki will provide Bond and Interest Loan schedule as an agenda item for January 26, 2009 BPW meeting.

• What are dollar amounts due to Kalamazoo Boiler and Industrial Firebrick? Discussed cash flow issues.

• Gerard Cyrocki reported to Board, that State funding monies are coming in to assist with cash flow.

• Jim Glen reported that he is aware that he is to report to Board in advance of any work needing repairs and estimated costs of repairs.

• What is status of haulers paying bills due to RRF?

• Jim Glen advised board the status to haulers paying their bills is ok.

B. GE Infrastructure / Water & Process Technologies
• Jim Glen informed the board he and Darrin Best recently received a letter and award from GE Infrastructure Water & Process Technologies. The award (trophy) was received as by RRF as 2008 Return on Environment Leadership Award.
• Their efforts were recognized for improving RRF performance of environmental and operations.
• The trophy and letter will be on display at RRF. • Copy of letter received will also be sent to Board of Commissioners for their review.
• Jim reported that by using the demineralized reverse osmosis process they are saving the County at least $170,000.00 per year. He also pointed out the use of the demineralizing equipment was also purchased from GE.

MOTION: Moved by Commissioner Duckham and supported by Commissioner Herl. The motion requested Jim Glen draft a press release to the Jackson Citizen Patriot explaining how RRF received a prestigious award from GE Infrastructure / Water & Process Technologies. MOTION PASSED – UNANIMOUSLY

Consideration & Allowance of Claims
A. Committee Claims – November / $ 160,507.25
Questions raised:

• Why is the board approving the claims list after the invoices are paid?
The board was advised, Jim Glen will be reporting to the Board invoices scheduled for payment. The new procedure will assist the Board in the future.

MOTION: Moved by Commissioner Duckham, supported by Commissioner Herl to approve payment of claims for month of November in the amount of $160,507.25 MOTION PASSED – UNANIMOUSLY

Adjournment:
Subject to the call of the Chairman, the BPW meeting adjourned at 8:30 AM.

Next Scheduled Meeting:
The next regular scheduled Board of Public Works meeting will be held in the 6th Floor Conference Room located at the Jackson County Tower Building, 120 W. Michigan Avenue.

NEXT MEETING: MONDAY ---- January 26, 2009

  Jackson County • 120 West Michigan, Jackson, MI 49201