Members Present:
Geoff Snyder, Drain Commissioner, Commissioners Phil Duckham, Cliff Herl, Steve Shotwell, (BOC, Chairman) and Public Representative Ken Elenbaas

Member’s Absent / Excused:
None

Others Present:
Randy Treacher/Acting Administrator/Controller, Jim Glen/Veolia Water\ Project Manager, Gerard Cyrocki/ Financial Director, J. Rochefort/Treasurer, Earl Poleski, Commissioner/Vice Chairman, S. Fitzpatrick/Executive Secretary

Meeting Convened: 8:00 a.m.
Meeting Adjourned: 9:40 a.m.

Public Comment:
None

MINUTES
A. Approval of Minutes
MOTION: Moved by Public Member, Ken Elenbaas and supported by Commissioner Herl to approve minutes of the regular meeting held January 28, 2008.
MOTION PASSED -- UNANIMOUSLY

SPECIAL ITEMS:
A. Resolution to endorse and recommend modifications to the administration and management of the Regional Sewer System.
i. Resolution was reviewed, no action was taken.

B. Editorial from Jackson Citizen Patriot.
i. Chairman Snyder reviewed the article with the Board.  (Copies distributed)
1. Citizen Patriot Editorial.

ii. Article written by James Stormont, Leoni Regional Utility Authority Chairman. (Copies distributed)
1. Both items discussed.
2. DEQ and Leoni Township Sewer Plant Expansion.
3. Rates of neighboring townships sewer rates were discussed.

C. McGill Road Landfill Quarterly Volume Report
i. Report was included in packet for informational purposes for board

D. Jackson County Community Clean-up Program
ii. Item was included in packet for informational purposes for board.

E. Solid Waste Plan – Update
i. Randy Treacher, BPW Director discussed  recommendations for plan to update the solid waste plan in the near future. 

ii. State and Consumers Energy would need to discuss 5-yr. plan with County.

iii. State has been approached, and no indication of urgency to discuss contract.

F. Flow Control  -- BPW Director
i. Information, timetable and recommendations were distributed to Board members.

ii. Discussion directed towards disposal costs.

iii. What are the options for future of Resource Recovery Facility?

iv. What is the outcome of facility costing County more than landfill?    

v. Recommendation to ask ARI to assist Ad Hoc Committee.
1. Ad Hoc Committee was designated:
a. Commissioner Cliff Herl
b. Public Member, Ken Elenbaas
c. Director, Randy Treacher, Administrator/Controller
d. Veolia Water/Project Manager, Jim Glen
e. ARI/James Osborn

2. Ad Hoc Committee will return to Board with recommendations, facts to assist with decision of future of RRF.

MOTION: Moved by Public Member, Ken Elenbaas, supported by Commissioner Herl to request Ad Hoc Committee to convene, develop plan, costs etc., and report back to Board with proposals.
MOTION PASSED -- UNANIMOUSLY

Capital Improvements Projects:
Geoff Snyder reviewed and updated the Board on progress of Rives Township and Parma Village.

Resource Recovery Facility Activity Reports – January Monthly Activity Reports
A. The report for January was reviewed by Veolia Water\ Project Manager, Jim Glen.
i. Down time and tube ruptures were discussed.

ii. Reviewed incoming revenues.

MOTION: Moved by Commissioner Shotwell and supported by Commissioner Duckham to receive the January 2008 Activity reports as reviewed.
MOTION PASSED -- UNANIMOUSLY

B. ARI Operations Report:
The ARI operations performance reports for month of January was reviewed and discussed by Board members.

MOTION: Moved by Commissioner Herl and supported by Public Member, Ken Elenbaas to receive the ARI Operations report as reviewed for month of January 2008.
MOTION PASSED -- UNANIMOUSLY

C. Outstanding Invoices Report:
Gerard Cyrocki, Fianace Director, reviewed the February outstanding invoices report with members of the Board. The Board questioned if there are funds available to pay the outstanding invoices. Gerard reported invoices are being paid as funds allow.

Resource Recovery Facility Business Items:
NONE

Unfinished Business:
NONE

New Business:
A. Ordinance Violations
i. Director Treacher discussed enforcement of the letter sent out to the haulers.

ii. Emmons Service, Inc.
1. Director Treacher shared letter he received from Emmons Service, Inc. for enforcement of the Jackson Solid Waste Ordinance.

MOTION: Moved by Commissioner Shotwell, and supported by Commissioner Herl to receive Emmons Service, Inc.  letter submitted as reviewed.
MOTION PASSED -- UNANIMOUSLY

Consideration & Allowance of January 2008 Claims:
a. Committee Claims -- January 2008 / $ 425,596.61

MOTION: Moved by Commissioner Shotwell supported by Commissioner Duckham to approve payment of claims of for month of January for $425,596.61.
MOTION PASSED -- UNANIMOUSLY

Adjournment:
The meeting adjourned at 9:40 AM subject to the call of Chairman Snyder.

Next Scheduled Meeting:
The next regular scheduled Board of Public Works meeting will be held at 8:00 AM in the 6th Floor Conference Room located at the Jackson County Tower Building, 120 W Michigan Avenue.

NEXT MEETING: MONDAY ---- March 24, 2008

  Jackson County • 120 West Michigan, Jackson, MI 49201