Members Present:
Geoff Snyder, Drain Commissioner, Commissioners Phil Duckham, Cliff Herl, Steve Shotwell, (BOC, Chairman late arrival, 8:30 AM) and Public Representative Ken Elenbaas

Member’s Absent / Excused:
None

Others Present:
Randy Treacher/Administrator/Controller, Director of BPW, Jim Glen/Veolia Water\ Project Manager, Gerard Cyrocki/Financial Director, J. Rochefort/Treasurer, Earl Poleski, Commissioner/Vice Chairman, S. Fitzpatrick/Executive Secretary

Meeting Convened: 8:00 a.m.
Meeting Adjourned: 9:32 a.m.

Public Comment:
None

MINUTES
A. Approval of Minutes
The name of Leoni Township was omitted from minutes. Chairman Snyder requested adding Leoni to the minutes under Special Items, Item A, resolution to withdraw request for assistance, and vote to receive resolution. Also replace JCRRF Annual Report with ARI to Special Items, Item A.

MOTION: Moved by Commissioner Herl and supported by Commissioner Duckham to approve minutes of the regular meeting held March 24, 2008 with revisions/corrections.
MOTION PASSED -- UNANIMOUSLY

SPECIAL ITEMS:
A. ARI Annual Report for JCRRF Calendar Year 2007
1. Chairman Geoff Snyder/Drain Commissioner discussed resolution with Board members.
Board reviewed Annual report. Report was declared 2007 was relatively a good year for the facility. Board requested Jim Osborn to address them, and report how he arrived at figures for range classification for performance indicators (see page 11 of ARI report).

MOTION: Moved by Commissioner Duckham and supported by Public Member, Ken Elenbaas to receive the 2007 ARI Annual report.
MOTION PASSED -- UNANIMOUSLY

B. Emmons Service/Letter (RE: Solid Waste) (Submitted by G. Snyder)

C. Dunigan Bros., Inc./Letter (RE: Solid Waste) (Submitted by G. Snyder)
Board questioned if they should proceed to look for active participation from outside, what should be the process for selecting participates? Letters will be addressed; advise public that participation will be forthcoming. Future input from citizens, haulers, and Townships will be requested and included.

MOTION: Moved by Commissioner Herl and supported by Commissioner Duckham to receive letters from Emmons Service and Dunigan Brother, Inc.
MOTION PASSED -- UNANIMOUSLY

D. Rives Township Sewer Project–Mika Meyers Beckett & Jones
(Item was e-mailed 4/25) & HAND OUT to Board.

1. Board members reviewed and discussed documents requesting Board authorization.

2. Geoff Snyder summarized legal opinion from Mika Meyers Beckett & Jones.

3. Geoff addressed Board asking for authorization of his signature on documents.

MOTION: Moved by Commissioner Herl supported by Commissioner Duckham on behalf of the County granted approval to Drain Commissioner, Geoff Snyder and secretary, Public Member, Ken Elenbaas (on behalf of the County) the authorization to sign the Right of Way Certificate for Rives Township Sewer Project.
MOTION PASSED -- UNANIMOUSLY

E. Ad Hoc Committee Meeting -- Update
1. Randy Treacher, Director of BPW reported to Board members. Committee met April 11 as a group. Discussed time spent on process and costs to develop options. Board requested Jim Osborn of ARI to furnish report to Board of Public Works with details and options at next meeting:

a. What would the capital costs be to keep facility operating for 5 years, 10 years and 15 years?
b. Estimate long range costs for running facility past 15 years?
c. What should County do with refuse when or if McGill Road Landfill closes?
d. Would or should the BOC rely on BPW or committee to make decisions?

2. Jim Glen informed Board members that Jim Osborn of ARI has completed recommendations to various boards in Minnesota, Savannah, and Charleston. He requested the ARI report and it will be available by end of May for presentation to our Board.

3. Ad Hoc Committee will expand participation and provide recommendations to BPW.

4. The Committee will recommend their decisions to BPW.

5. Should committee present options to residents and ask for decisions on whether to keep facility open or shut it down?

6. The BPW will present decisions to BOC for review.

7. Discussed future ideas to choose on selecting future candidates for Solid Waste committee.

8. Board will rely upon ARI for valuable demographic information and factual input.

Capital Improvements Projects:
1. Geoff Snyder reported to Board members on progress of Parma Village project.

a. He recently met with DEQ.
b. Informed Board that Detroit has opted out of State Revolving Fund which will free up available funds for use.
c. DEQ has finale plans for review and approve for Parma Village.
d. Geoff concluded he met with officials for SRF and was informed funding for Parma will be available soon.

Resource Recovery Facility Activity Reports – March Monthly Activity Reports
A. RRF Monthly Report
a. In detail, the March report was reviewed by Veolia Water\ Project Manager, Jim Glen.

b. Reviewed status of the scheduled outage for Unit #2.

c. Board expressed they were impressed to hear Unit #1 was on line 100%.
i. Questioned what programs are in use to praise employees?

d. Board was pleased to hear that with increasing cost in price of gas, there has been an increase in steam sold to Prison, State of Michigan.

e. Jim disclosed Republic (hauler) is being investigated for violations.
i. Advised Board that Republic has not been taking refuse to landfill.
ii. Attorney for Republic has been contacted.
iii. Summarized what outcome would be for Republic.
1. They will be ticketed; truck will be impounded, etc.

f. CDI rates for McGill Landfill were raised 2.187.

g. When reversed osmosis service is working properly it will save in chemical cost.

B. ARI Operations Report:
Board Members discussed and reviewed March ARI operations performance report.

MOTION: Moved by Public Member, Ken Elenbaas and supported by Commissioner Herl to receive Resource Recovery Facility and Activity Reports as well as the ARI Operations report as reviewed for month of March 2008.
MOTION PASSED -- UNANIMOUSLY

C. Outstanding Invoices Report:
Gerard Cyrocki, Finance Director, reviewed the outstanding invoices report with members of the Board.

MOTION: Moved by Commissioner Shotwell supported by Commissioner Duckham to receive the Outstanding invoice report for Resource Recovery Facility as reviewed for month of March 2008.
MOTION PASSED -- UNANIMOUSLY

Resource Recovery Facility Business Items:
NONE

Unfinished Business:
NONE

New Business:

Consideration & Allowance of January 2008 Claims:
a. Committee Claims -- March 2008 / $ 1,035,817.38

MOTION: Moved by Commissioner Shotwell, supported by Commissioner Duckham to approve payment of claims for month of March for $1,035,817.38
MOTION PASSED -- UNANIMOUSLY

Adjournment:
The meeting adjourned at 9:32 AM subject to the call of Chairman Snyder.

Next Scheduled Meeting:
The next regular scheduled Board of Public Works meeting will be held at 8:00 AM in the 6th Floor Conference Room located at the Jackson County Tower Building, 120 W Michigan Avenue.

NEXT MEETING: MONDAY ---- May 19, 2008

  Jackson County • 120 West Michigan, Jackson, MI 49201