Members Present:
Geoff Snyder, Drain Commissioner, Commissioners Phil Duckham, Cliff Herl, Steve Shotwell, (BOC/Chairman) and Public Representative Ken Elenbaas

Member’s Absent / Excused:
None

Others Present:
Randy Treacher/Administrator/Controller, Director of BPW, Jim Glen/Veolia Water\ Project Manager, Gerard Cyrocki/Financial Director, J. Rochefort/Treasurer, Earl Poleski, Commissioner/Vice Chairman, S. Fitzpatrick/Executive Secretary

Meeting Convened: 8:00 a.m.
Meeting Adjourned: 8:55 a.m.

Public Comment:
None

MINUTES
A. Adoption of minutes for Board of Public Works meeting held April 28, 2008
MOTION: On a motion made by Commissioner Herl and supported by Commissioner Duckham, approval of minutes for regular BPW Meeting held April 28, 2008.
MOTION PASSED -- UNANIMOUSLY

Members of the Board discussed the minutes further. They requested certain items be changed or re-worded concerning the Item E concerning Leoni Township and the Ad Hoc Committee Update following motion was accepted.

MOTION: On a motion made by Commissioner Shotwell and supported by Commissioner Herl to approve minutes of the regular meeting held April 28, 2008 with revisions/corrections pertaining to Leoni Township and Ad Hoc Committee.
MOTION PASSED -- UNANIMOUSLY

SPECIAL ITEMS:
A. McGill Landfill Rates
i. Jim Glen/Veolia Water\ Project Manager reviewed the small rate increase with Board members. In conclusion, it was decided the item did not need to be presented to the Full Board for review.

ii. No further action necessary.

B. MDEQ Approval of 2008 RATA
i. Item was included in the packet for review and discussion by Board members.

ii. No further action necessary.

C. Correspondence from Lawrence Bean, District Geologist
i. Project Manager Glen summarized letter written to District Geologist.

ii. Lagoons are fenced off and disconnected from leachette.

iii. Lagoons still collecting rain water.

iv. Future of lagoons is undetermined.

v. Possibility the MDEQ could request filling in the lagoons.

D. City of Jackson Cleanup 04/26/08
i. Correspondence written to City of Jackson was reviewed and discussed.
a. Community/City of Jackson held cleanup Satuday, April 26, 2008 for 39.26 tons were delivered to RRF normal cost $3,588.76; City savings of $717.26, total cost $287.01.

E. ARI -- Response / RRF Performance Guide (Question from last month)
i. Director Treacher summarized response from Jim Osborn of ARI with Board members.

Capital Improvements Projects:
A. Geoff Snyder - Drain Commissioner / Oral report was given.
i. Parma Village Project -- Reviewed
a. Project is moving along as scheduled.
b. Bidding for project will begin some time mid-summer of 2008.

ii. Rives Township Project
a. Bidding of project will begin within next 2 (two) weeks in May.

Resource Recovery Facility Activity Reports – April Monthly Activity Reports
A. RRF Monthly Report
i. April Activity Reports were reviewed by Jim Glen. The Board stated they were not pleased with down time of the boilers
1. Reported combined boiler availability of 67.1%.

MOTION: Moved by Commissioner Herl, and supported by Commissioner Duckham to receive Resource Recovery Facility Activity Reports.
MOTION PASSED -- UNANIMOUSLY

ii. Discussion pertaining status to refuse haulers.
1. Delivery of refuse to scale has increased.
2. Allied (Hauler) has begun to follow County ordinance more closely.
3. Haulers are beginning to notify customers of rate increase.
4. Sheriff Department is ready to prosecute haulers that are not following County Ordinance.
5. Questioned if deadline has been given before prosecuting?
a. Would like to wait, until after discussion with lawyers to avoid confrontation.

6. Republic (Hauler) Questioned: Should they be given ultimatum?
a. Why should they be treated any different then anyone else?

7. Granger (Hauler) It was reported they are dividing routes.

B. ARI Operations Report:
Sandy Fitzpatrick reported to Board members

1. Report will be distributed upon arrival via e-mail.
2. It will be included in the packet next month for further review and approval.
3. Jim Osborn was unable to complete in time for the meeting.

C. Outstanding Invoices Report:
Revised copy of outstanding invoices report was distributed and reviewed by Gerard Cyrocki, Finance Director.

MOTION: Moved by Commissioner Shotwell supported by Public Member, Ken Elenbaas to receive the Outstanding invoice report for April.
MOTION PASSED -- UNANIMOUSLY

ii. Board members discussed it is not necessary to continue submitting Outstanding Invoices report for review. If there are future problems Gerard is to advise Board.

MOTION: Moved by Commissioner Herl supported by Commissioner Duckham noting that it was not necessary to submit Outstanding Invoice Report in the future for BPW packet.
MOTION PASSED -- UNANIMOUSLY

Resource Recovery Facility Business Items:
None

Unfinished Business:
i. Director reported in response to question from Board, “Have we replied to letters submitted to Board for review in April from Emmons Service and Dunigan Bros.?”
1. Director has verbally spoken to each company.
2. No written letter will be necessary at this time.

ii. Is there further report from Ad Hoc Committee?
1. Committee is waiting to hear from both Jim Osborn of ARI, and Jim Glen of RRF.
2. Schedule next BPW AD HOC Committee meeting for 10:00 AM, Monday, June 16, 2008.

New Business:
None

Consideration & Allowance of January 2008 Claims:
A. Committee Claims -- April 2008 / $ 555,433.69

MOTION: Moved by Commissioner Shotwell, supported by Commissioner Duckham to approve payment of claims submitted for month of April for $555,433.69
MOTION PASSED -- UNANIMOUSLY

Adjournment:
Subject to the Call of the Chairman, the May 19, 2008 Board of Public Works meeting adjourned at 8:55 AM.

Next Scheduled Meeting:
The next regular scheduled Board of Public Works meeting will be held in the 6th Floor Conference Room located at the Jackson County Tower Building, 120 W Michigan Avenue

NEXT MEETING: MONDAY ---- June 30, 2008

  Jackson County • 120 West Michigan, Jackson, MI 49201