Members Present:
Geoff Snyder, Drain Commissioner, Commissioners Phil Duckham, Cliff Herl, Steve Shotwell, (BOC/Chairman) and Public Representative Ken Elenbaas

Member’s Absent / Excused:
None

Others Present:
Randy Treacher/Administrator/Controller, Director of BPW, Jim Glen/Veolia Water/ Project Manager, Gerard Cyrocki /Financial Director, Engineering, Anne Heyt, P.E., Vice President, OMM Engineering, Joe Dunigan, Liberty Environmentalists, Inc., Jim White, Mika, Myers Beckett and Jones, PLC, Sandy Fitzpatrick/Executive Secretary

Meeting Convened: 8:00 a.m.
Meeting Adjourned: 9:55 a.m.

Public Comment:
Director/Administrator/Controller, Randy Treacher briefly stated he had 2 items that he will review with Board members under unfinished business.
• BPW Ad HOC Committee—Update
• Discuss and review letter submitted by Waste Management

MINUTES
A. Adoption of minutes for June 30, 2008 Board of Public Works meeting
MOTION: Approval of minutes for regular meeting held June 30 2008 was by motion made by Commissioner Herl and supported by Commissioner Duckham.
MOTION PASSED -- UNANIMOUSLY

SPECIAL ITEMS:
A. Letter from Mika Meyers Beckett and Jones—
i. Posting for July 31, 2008 (Copy included for informational purpose)
ii. Rescheduled regular meeting. (Items were included for informational purposes for board members.)

B. PARMA TOWNSHIP SEWER PROJECT WASTEWATER TRANSPORTATION AGREEMENT
i. Updated Financing Schedules prepared by Bendzinski and Company.
Jim White, Mika, Myers Beckett and Jones, PLC, introduced himself and began by summarizing the need for updating of lagoons. The problem needs to be addressed soon as they are leaking and problems with meeting state imposed discharge requirements. He reviewed cost and estimation of figures submitted to issue series 2008 Bonds in the amount of $2,800,000.00 (submitted by Bendzinski and Company for renovation of the lagoons for the Parma Village .

He addressed the Board to explain how Council members of the Village of Parma met on July 28, 2008. They approved and authorized execution of the resolution for the Parma Wastewater Disposal Facility (Parma Wastewater Treatment Plan Section). The village is requesting assistance from County of Jackson through BPW with construction and installation of the project under Act 185.

Anne Heyt, P.E., Vice President, OMM Engineering, was addressed asking her to briefly explain why she feels it is better economics to update the lagoons rather than hooking in with City of Jackson? As she reviewed questions, etc. she advised this was the best option for Parma. She explained further they are waiting to receive the signed copies of the resolution from Parma, Spring Arbor and Concord.

It was reported how Parma Council members received copy of the schedule that showed principal and interest requirements they are to follow according to the State revolving fund on a calendar year basis.

C. Resolution to Approve and Recommend Resolution and Contracts Jackson County Wastewater Disposal Facility (Parma Wastewater Treatment Plant Section)
i. The resolution to approve and authorize execution of Jackson County Wastewater disposal facility (Parma Wastewater Treatment Plant Section) and contracts were reviewed by Jim White, Mika, and Myers Beckett and Jones, PLC. After much discussion the following motion was made.

MOTION: It was moved by Commissioner Shotwell and supported by Commissioner Duckham to approve and recommend the resolution and contracts to the Full Board. Roll Call vote: • All Yeas received from Board members. Motion carries
MOTION PASSED -- UNANIMOUSLY

ii. In addition to discussion, questions were raised requesting definition of the Jackson County ordinance and disposal of sludge from the lagoons at Parma. The clause in ordinance No. 6 in regards to sludge will need to be investigated further and defined. It was agreed that in conclusion, regardless of what DEQ states, County ordinance states municipal sludge has to go across the County scales at the facility. Jackson County has a contract with them with facility. Anne Heyt, P.E., Vice President, OMM Engineering, summarized sludge at the lagoons is liquid and cannot be accepted by the Facility or Liberty Landfill. There are 3, 900,000 gallons of sludge disposed as liquid fertilizer. The specifications for liquid sludge were reviewed. It stated per state rules, the township can obtain permit from the state to show that the sludge is liquid as long as it is 6% solid and 94% liquid. It has to be able not go through a paint filter process for it to be decided if it is municipal sludge. The Sludge passed through the filter process and proved to be liquid.

D. Resolution to approve and recommend resolution to authorize issuance of bonds for Jackson County Wastewater Disposal Facility (Parma Wastewater Treatment Plant Section.
i. Jim White, Mika, Myers Beckett and Jones, PLC, briefly discussed with the board members the next resolution requesting approval by the Board of Public Works.

MOTION: It was moved by Commissioner Herl and supported by Commissioner Shotwell to approve and recommend for the authorization of issuance of bonds for the Jackson County Wastewater Disposal Facility (Parma Wastewater Treatment Plant Section to the Full Board. Roll Call vote: • All Yeas received from Board members. Motion carries.
MOTION PASSED -- UNANIMOUSLY

E. Resolution to make conditional award of construction Contracts for the Parma Village Sewer Project
a. Exhibit A—Project Engineer’s recommendations and Bid Tab for Wastewater Treatment Plat Renovation Contract.
b. Exhibit B – Project Engineer’s recommendation and Bid Tab for Lift Station Renovation Contract.

MOTION: It was moved by Public Member Elenbaas, and supported by Commissioner Herl to approve and recommend the conditional award of construction Contracts for the Parma Village Sewer Project to Mead Brothers Excavation in the amount of $2,093,403.00 Roll Call vote: • All Yeas received from Board members. Motion carries.
MOTION PASSED -- UNANIMOUSLY

RIVES TOWNSHIP SEWER PROJECT:
F. RIVES TOWNSHIP SEWER PROJECT
i. Resolution was adopted and conditional award of construction contracts for the Rives Township Sewer Project. (Included for informational purposes only—no action necessary)

a. Jim White, of Mika, Myers Beckett and Jones, PLC, reviewed the resolution. He explained bids were advertised and received. The project Engineer, recommend the Collection System and Lift Station Contract be awarded to Rothenberger Company, Inc. in the amount of $1,261,600.95. and Transmission Main contract awarded to RJT Construction Company in about of $552,091.

ii. Board of Public Works– Resolution
Resolution to approve and Recommend Resolution and contracts and agreements regarding Jackson County Wastewater Disposal Facility (Rives Township Section).

a. Again, Jim White reviewed the resolution along with attachments.

b. The Rural Development grant for the project increased from $1,500,000 to In addition to the Rural Developed planning grant of $15,000. He continued stating despite the increase in cost of the project the amount of the County bond issue is proposed to remain at $1,075,000.

c. Cash Flow schedules reviewed.

d. Blackman granted transportation agreement for tying into Blackman interceptor, Rives will pay for capacity.

e. County of Jackson, Board of Public Works has agreed to establish and construct a County sanitary sewage disposal system to serve properties locate in the Township.

f. Wastewater Service Agreement between County, Township and City of Jackson were presented to Board.

g. Urban cooperation Act Agreement between County, Township and City presented.

h. Proposed Wastewater Transportation Agreement between County, Township and Charter Township of Blackman was reviewed.

i. Resolution to Approve and Authorize execution of Jackson County Wastewater Disposal Facility (Rives Township Section).Contract and agreement to Provide for certain other matters pertaining thereto.

j. Review and discussion of signatures of Parma closing, September 10 – September 12. (NOTE: Rives Closing, should be last week of August or first week of September).

MOTION: k. It was moved by Commissioner Shotwell, and supported by Commissioner Herl to approve and recommend to full Board the resolution to approve and authorize execution of Jackson County Wastewater Disposal Facility (Rives Township Section).Contract and agreements and to provide for certain other matters pertaining thereto.
Roll Call vote:
All Yeas received from Board members. Motion carries
MOTION PASSED -- UNANIMOUSLY

iii. County of Jackson – Resolution
a. Resolution to approve and recommend resolution to authorize issuance of bonds for Jackson County Wastewater Disposal facility (Rives Township Section and Loan Resolution (Public Bodies - RUS Bulletin 1780-27 County of Jackson—

b. It was noted, this resolution does 2 (two) things.
1. Motion will first move it to full board for approval and recommendation to authorize issuance of bonds for Jackson County Wastewater Disposal Facility and loan resolution.

2. Second, it shows the loan resolution authorizing and providing for issuance of bonds for $1,715,000.00.

MOTION: c. It was moved by Commissioner Herl, and supported by Commissioner Shotwell to recommend to the full Board the resolution for issuance of bonds for Jackson County Wastewater Disposal Facility (Rives Township Section) and loan resolution.
Roll Call vote: • All Yeas received from Board members. Motion carries
MOTION PASSED -- UNANIMOUSLY

Capital Improvements Projects
Geoff Snyder  - Drain Commissioner / Oral Report None

Resource Recovery Facility Activity Reports – May Monthly Activity Reports
A. RRF Monthly Report---JUNE
1. Jim Glen summarized Activity Reports for the month of June. Combined boiler availability 64.6%.
2. It was briefly discussed, problems of why low percentage of availability of boilers.
3. Discussed scheduled outage of entire plant due to scheduled power outage at prison to replace their capacitors. Boiler #2 was already down for repairs.

B. Leaks to valves, stress on hydro etc. were also reviewed.

C. An increase in tonnage received at facility was also covered.

D. Touching upon recent problems with haulers discussed. Jim feels haulers are pretty much all in compliance now.

E. McGill Road Landfill Quarterly report was included in packet for informational purposes.

MOTION: Moved by Commissioner Duckham, and supported by Commissioner Herl to receive June Resource Recovery Facility Activity Reports.
MOTION PASSED -- UNANIMOUSLY

B. ARI Operations Reports -- June
1. ARI June reports reviewed and discussed.

MOTION: a. Motion made by Commissioner Duckham and supported by Commissioner Herl. The ARI reports for June were received as reviewed and discussed.
MOTION PASSED – UNANIMOUSLY

Resource Recovery Facility Business Items
NONE  

Unfinished Business:
A.Letter from Liberty Environmentalist, Inc.
1. Previous month, letter was received from Liberty Environmentalist, Inc. The letter Advised Jackson County they are in process of changing to a GPS system for the filling of the Phase III site, reviewing and error and calculations, etc. They wrote the letter as suggested by the DEQ to confirm intentions with Jackson County.

2. Copy of letter written by Director of BPW, R. Treacher as sent to Liberty Environmentalists was summarized. Plans are consistent with the Jackson County Solid Waste Management plan.

New Business:
A. BPW AD HOC COMMITTEE
1. Director, Treacher summarized past meetings with BPW board members.
a. Basically finished.
b. Final report will be included in the August BPW packet.
c. It is viable to continue running facility rather than do anything else.
d. Further stated, tipping fees could be reduced by 2/3’s or 60% after the bonds are paid off.
e. After receipt of report, the BPW can decide what to do with facility.
f. Discussion of possibility adding a 3rd boiler.
g. Recycling can assist, public relations issue.
h. Prison cannot purchase anymore steam.

B. Waste Management Correspondence/Ordinance (copy) (Handout)
1. Director, Treacher addressed the Board by reviewing the handout received from Waste Management.
a. Letter briefly reviewed as written, it stated they feel Jackson County is not in compliance with Solid Waste ordinance.
b. Items discussed are not in compliance with one another and enforced consistently.
c. Solid Waste Plan definition needs to be updated, it was adopted in 1987 and amended in 1989.
d. Contract with Waste Management expires in 2013, discussed they should work with the County rather than causing problems.
e. Concerned with possible law suit.
f. Director will look at contract, and will investigate to see if issues are valid Counsel will be contacted also to review contract, ordinance, and to check if flow control and ordinance are consistent.
g. Director will report back to Board next month.

Consideration & Allowance of June 2008 Claims:
A. Committee Claims -- June 2008 / $957,598.61

MOTION: B. Moved by Commissioner Shotwell, supported by Commissioner Duckham to approve payment of claims for month of April for $957,598.61
MOTION PASSED – UNANIMOUSLY

Adjournment:
The meeting adjourned at 9:55 AM subject to the call of Chairman Snyder

Next Scheduled Meeting:
The next regular scheduled Board of Public Works meeting will be held in the 6th Floor Conference Room located at the Jackson County Tower Building, 120 W Michigan Avenue

NEXT MEETING: MONDAY ---- August 25, 2008

  Jackson County • 120 West Michigan, Jackson, MI 49201