Members Present:
Commissioners Phil Duckham, Cliff Herl, Steve Shotwell, (BOC/Chairman) and Public Representative Ken Elenbaas
Member’s Absent / Excused:
Geoff Snyder, Drain Commissioner
Others Present:
Randy Treacher/Administrator/Controller, Director of BPW, Adam Brown, Deputy Administrator, Jim Glen/Veolia Water/Project Manager, Gerard Cyrocki /Financial Director, Commissioner, Earl Poleski, Sandy Fitzpatrick/Executive Secretary
Meeting Convened: 8:00 a.m.
Meeting Adjourned: 9:32 a.m.
Public Comment:
Request made by Commissioner Herl to add update, review and discussion of BPW Ad Hoc committee to the current agenda.
MOTION: Moved by Commissioner Duckham, and supported by Public member, Ken Elenbaas approving addition of review and discussion of BPW Ad Hoc Committee to the current agenda. MOTION PASSED – UNANIMOUSLY
MINUTES
A. Adoption of minutes for July 31, 2008 Board of Public Works meeting
MOTION: Moved by Commissioner Duckham, supported by Public member, Ken Elenbaas to approve minutes of regular BPW meeting held Monday, July 31, 2008.
MOTION PASSED -- UNANIMOUSLY
(NOTE: August BPW Meeting was canceled due to call of the Chair.)
SPECIAL ITEMS:
A. Correspondence received and reviewed by Jim Glen of Resource Recovery Facility:
1. Nicewander/Paint Disposal
Jim Glen summarized the correct way to dispose of paint and unacceptable items for disposal at RRF.
2. Nwachuwu/Periodic Report of Continued Compliance, Permit #28
Capital Improvements Projects
Geoff Snyder - Drain Commissioner / Oral Report (Absent)
A. Various Township information was shared by Board members in the absence of Chairman Snyder
• Progress reports with Rives, Parma and Summit Township are all moving along smoothly.
• Henrietta, currently receiving proposals for installation of new system.
• Leoni, system and maintenance concern expressed.
Resource Recovery Facility Activity Reports
A. RRF Monthly Report---JULY and AUGUST
1. Jim Glen summarized July and August Activity Reports.
• He reminded Board, the Prison does not use a lot of steam during the summer months.
• It was decided, because of a number of tube ruptures and leaks Jim scheduled the annual outage earlier then planned.
• MSW tonnage received at RRF has been significantly higher than it has been in the past 5 years.
• Flow Control was addressed by board members.
o Items were discussed and will pursue with Sheriff’s department.
B. ARI Operations Reports ---JULY and AUGUST
1. ARI June reports reviewed and discussed.
• August was bad month for facility.
• May not meet year end goals.
MOTION:
Moved by Commissioner Duckham and supported by Public Member, Ken Elenbaas to receive both RRF Activity and ARI reports for JULY
and AUGUST.
MOTION PASSED – UNANIMOUSLY
Resource Recovery Facility Business Items
NONE
Unfinished Business:
A. AD HOC COMMITTEE
1. Randy Treacher, Director summarized and updated the Board of Ad Hoc Committee.
a. Distributed and reviewed ARI memo, “Veolia Planning Model Sensitivity analyses.”
b. Is it viable to continue running facility rather than do anything else?
c. Reviewed and discussed issues, if the facility was closed?
i. If decision is made to close the facility -- ARI pointed out that no plan would be necessary, just shut it down.
d. Extra inventory located at facility — questioned if it could be sold? (If facility is closed?)
e. Discussed capital issues.
f. Recycling and assisting public.
i. How do we apply for green credits from State?
ii. Steps should be taken to inform public of how green the facility is?
g. Briefly touched on fact -- State currently saving funds by using steam, substantial savings compared to using gas.
h. Conditions of contract with State (at this time), long term is questionable.
i. Not sure on length of time needed for negotiations of contract with State.
j. Flow control could be resumed when bonds are paid.
k. Possible creation of policy to reduce tipping fees in near future.
l. Tipping Fees could be reduced by 20% by 2010; possibility of haulers to lower their or adjust fees for customers.
m. Haulers don’t mind using facility, just not happy with current tipping fee rate.
n. Reviewed possible creation of financial board to discuss fund balance.
o. The design of the plant was designed to last far longer than when bonds are paid off in 2013.
p. Public should be made advised, plant is energy efficient.
q. Summarized the fine points of reports from ARI, and committee has put faith in Jim Osborn of ARI.
r. Long term plan and decision needed for what next step will be for facility.
s. Key issue is: Customers
MOTION:
Moved by Commissioner Shotwell and supported by Commissioner, Duckham to receive Directors full report. and request Director to present the report with cover letter to full Board, and Liberty Environmental Landfill. Requesting intentions of Board? Should County move ahead with Ad Hoc committee, should financial review board be created?
MOTION PASSED – UNANIMOUSLY
B. Waste Management
1. Director, Randy Treacher addressed Board with update and report on Waste Management.
a. Reviewed letter received from Waste Management.
b. Director recently met with lawyer, and reviewed WM documents, etc.
c. Documents were turned over to council, waiting for advice.
d. DEQ has changed definition of type 2 and type 3 waste.
e. WM Contract and reports are written with inconsistencies.
f. Director will contact Liberty Landfill, he will advise and update.
g. Board will be updated by Director as he receives information.
Consideration & Allowance of July and August 2008 Claims:
A. Committee Claims -- July 2008 / $ 383,339.38
B. Committee Claims – August 2008 / $ 1,396,384.93
MOTION:
Moved by Commissioner Shotwell, supported by Commissioner Duckham to approve payment of claims for months of July and August. July 2008 / $ 383,339.38
August 2008 / $ 1,396,384.93.
MOTION PASSED – UNANIMOUSLY
New Business:
A. BPW AD HOC COMMITTEE
1. Director, Treacher summarized past meetings with BPW board members.
a. Basically finished.
b. Final report will be included in the August BPW packet.
c. It is viable to continue running facility rather than do anything else.
d. Further stated, tipping fees could be reduced by 2/3’s or 60% after the bonds are paid off.
e. After receipt of report, the BPW can decide what to do with facility.
f. Discussion of possibility adding a 3rd boiler.
g. Recycling can assist, public relations issue.
h. Prison cannot purchase anymore steam.
B. Waste Management Correspondence/Ordinance (copy) (Handout)
1. Director, Treacher addressed the Board by reviewing the handout received from Waste Management.
a. Letter briefly reviewed as written, it stated they feel Jackson County is not in compliance with Solid Waste ordinance.
b. Items discussed are not in compliance with one another and enforced consistently.
c. Solid Waste Plan definition needs to be updated, it was adopted in 1987 and amended in 1989.
d. Contract with Waste Management expires in 2013, discussed they should work with the County rather than causing problems.
e. Concerned with possible law suit.
f. Director will look at contract, and will investigate to see if issues are valid Counsel will be contacted also to review contract, ordinance, and to check if flow control and ordinance are consistent.
g. Director will report back to Board next month.
Consideration & Allowance of June 2008 Claims:
A. Committee Claims -- July 2008 / $ 383,339.38
B. Committee Claims – August 2008 / $ 1,396,384.93
MOTION: Moved by Commissioner Shotwell, supported by Commissioner Duckham to approve payment of claims for months of July and August. July 2008 / $ 383,339.38
August 2008 / $ 1,396,384.93.
MOTION PASSED – UNANIMOUSLY
Adjournment:
The meeting adjourned at 9:32 AM subject to the call of Chairman Snyder
Next Scheduled Meeting:
The next regular scheduled Board of Public Works meeting will be held in the
6th Floor Conference Room located at the Jackson County Tower Building,
120 W. Michigan Avenue.
NEXT MEETING: MONDAY ---- October 27, 2008
