2. This form is for reserving meeting rooms only.

   
   

   DO NOT USE THIS FORM TO RESERVE THE TOWER BALLROOM OR AMERICAN 1 EVENT CENTER.

   
   

   Instructions

   
   This form must be filled out and signed by the host of the meeting, and received by the Facilities Department at least 1 week before the scheduled meeting. Use this form to request the Tower Building front door lock and unlock times for a scheduled meeting. A motion detector just inside the front door will be programmed to allow exiting up to 1 hour after the door lock time. This will allow exiting from the building for 1 hour after it is locked.
   
   Please see Jackson County Policy 5150 at the end of the form for more information.

   Pricing

   
   Non-profit organizations and Jackson County employees may reserve meeting rooms at no cost.  The cost for all other entities is $75 for the first two hours and $25 for each additional hour.  Please make checks out to County of Jackson.

   Availability

   
   Regular business hours for Jackson County meeting rooms are 8am to 5pm Monday thru Friday.  Any meeting reservation times before or after regular business hours require a Jackson County elected official or employee to be present.

   
   

4. At the close of the meeting, the host is responsible for: 1. Locking the meeting room door. 2. Making sure everyone has exited the building (Please print legibly)
6. Date of Meeting
8. Name of Person Hosting the Meeting
10. Host's Daytime Phone Number
11. Host's Cell Phone Number
13. Name of Event or Meeting
15. Meeting is Being Held in Room
17. Meeting Start Time
18. Meeting End Time
20. Front Door Unlock Time
    (A time to allow entry before the meeting starts.)
22. A motion detector for exiting will be set for 1 hour after the meeting end time.
    This will allow exiting from the building even though the building is locked.
24. Lock Time
    (lock time can be earlier than the meeting end time.)
26. Host's Signature
28. Host's Printed Name
29. Date
31. Form Date
33. Jackson County Policy 5150

    
    

    County of Jackson Policy No 5150 Use of County Meeting Rooms
    
    

    County of Jackson

    Policy Manual

    
    

    ADMINISTRATIVE POLICY NO. 5150
    USE OF COUNTY MEETING ROOMS

    Offices and Agencies of the County
    
    

    I. Location

    A.  This policy applies to all designated meeting space within the County Tower Building located at 120 W. Michigan Ave, Jackson MI, 49201, the American 1 Events Center and the Jackson County Animal Shelter.

    II. Use

    A.  Departments, Offices and Agencies of the County are permitted to schedule the use of meeting room space for their own use in conducting the business of their Department/Agency. Use of meeting space shall be related to the core function of the office hosting the event.

    III. Scheduling

    A. For Tower Building spaces, meeting rooms shall be reserved by contacting the Administrative Assistant within the County Administrator’s office at (517) 768-6621 or by contacting the Facilities department at (517) 788-4331. For the Animal Shelter space, contact the Animal Shelter at (517) 788-4464. County activities and meetings are always to be given priority.

    IV. Setup/Breakdown

    A.  Anyone using a meeting room is responsible for all setup, clean up and breakdown. Meeting rooms are to be returned to the arrangement set prior to use by any user; and are to be restored to equal or better condition than prior to use.

    V. Food and Beverage

    A.  Jackson County does not provide any food and beverage service.

    VI. Technology

    A.  If your meeting/event requires the use of technology you must supply your own, unless available at the meeting space. If technology assistance is required for set up or during the course of the meeting, the requesting employee/department must get pre-approval from the IT department.

    B.  Departments and Agencies of the County are prohibited from reserving, sponsoring, or otherwise arranging for meeting room space on behalf of another group that would not qualify to utilize the space.

    VII. Modifications

    A. Modifications to a meeting room are not permitted without advance permission and approval from the facilities department. No tack, tape, putty, paste, glue, etc. is to be applied to the walls, ceilings or furniture.

    VIII. Fee

    A.  No charge will apply to County Boards/Committees, nonprofit organizations, or other meetings that are held and or sponsored by County departments/staff. A Jackson County employee must be present for the event.

    B.  When employee requests are made to utilize the 17th Floor of the Tower Building for personal use, there will be a charge of $75 for the first two hours (minimum) and $25 per hour thereafter for use of a room.

    C.  The County may require them to obtain liability insurance listing the County as an additional insured.

    D.  Any group using County property or facilities and causing damages to the facility, shall be required to reimburse the County for the cost of repair/replacement of same.

    IX. Ethical Standards

    A.  Jackson County presumes that all users of the meeting space will uphold high ethical standards without regard to race, color, religion, sex, age, national origin or disability.

    X. Smoke-Free Building

    A.  Jackson County Buildings are smoke-free environments. Event attendees desiring to smoke should be directed outside.

    American 1 Event Center and 2nd Floor Tower Ballroom

    
    

    I. Location

    A.  Inquiries regarding these spaces should be directed to the Jackson County Parks Department at 200 W. Ganson, Jackson MI, 49201 or (517) 788-4320.

    II. Scheduling

    A.  An event application must be filled out with event details. The application can be found at JacksonCountyParks.org. 

    
    

    Adopted: December 18, 2001
    Last Revised: November 21, 2023

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